The board of directors for a company or a non-profit provides strategic direction and evaluates the progress of the organization and decides on plans of action. A successful board meeting usually takes a different form for every organization however, there are strategies that can stimulate discussions and spark collaboration to make the most of every moment of the meeting.
The presiding officer calls the meeting to order at the scheduled time. The presiding officer then calls a roll for all attendees and checks to see if there is a quorum. The board reviews the agenda and minutes of the previous meeting. Attendees can request deletions, additions, or modifications to the agenda or minutes.
During this part of the meeting directors share their thoughts and opinions about issues or opportunities that the board is contemplating. They weigh the pros and cons of each alternative, and also the risks, expenses and the potential for profit in order to arrive at the decision.
The board then considers future strategies for achieving the organization’s goals. They then develop an action plan to implement these strategies. This is an important element of the meeting to ensure that the business stays on track towards achieving its goals.
Once the discussion is over, any motions are put to the vote. The number of votes cast in favor and against each motion determines if the motion is passed. If a motion is not approved, the meeting is aborted.